Project Coordinator

The Project Coordinator will support Project Managers in planning, executing, and closing projects across the company by managing schedules, documentation, reporting, and stakeholder coordination. The role involves working closely with internal teams, customers, vendors, and subcontractors to ensure projects are delivered on time, within scope, and in line with the company's standards.

Duties & Responsibilities

• Support project managers in preparing and maintaining project plans, schedules, trackers, and status reports for the company's projects in Oman.
• Coordinate project meetings, prepare agendas and minutes, record decisions and action items, and follow up to ensure timely closure.
• Track project milestones, deliverables, dependencies, risks, and issues, and escalate any deviations from plan to the project manager.
• Maintain up-to-date project documentation including scope documents, approvals, change requests, meeting notes, and progress updates in the designated repositories.
• Coordinate with internal teams (technical, service delivery, sales, procurement, finance, logistics) to support timely execution of project activities.
• Liaise with customers, vendors, and subcontractors on routine coordination matters, scheduling, document submissions, and implementation updates.
• Support procurement and logistics follow-up for project materials, licenses, hardware, software, and third-party services, ensuring alignment with project timelines.
• Assist with project financial administration, including monitoring purchase requests, invoices, cost records, and ensuring supporting documents are complete for billing.
• Prepare regular project dashboards and summary reports for management and stakeholders, highlighting progress, issues, and upcoming milestones.
• Support testing, handover, customer acceptance, and project closure activities, including collection of sign-offs and preparation of lessons learned.

Qualifications
Education

• Bachelor's degree in Business Administration, Information Technology, Engineering, or a related discipline.
• Professional certification such as PMP, CAPM, or PRINCE2 Foundation (or equivalent) is preferred.

Experience

• 3–5 years of experience in project coordination, project administration, or PMO support, preferably in IT, systems integration, or technology services.
• Experience supporting infrastructure, cloud, cybersecurity, software, or managed services projects in the GCC / Oman.

Skills & Abilities

• Strong organizational and time-management skills; excellent written and verbal communication; proficiency in MS Office (Excel, PowerPoint, Word); ability to maintain trackers and reports; attention to detail; ability to manage multiple priorities; stakeholder coordination; documentation control; basic commercial awareness.
• Familiarity with project management tools (e.g., MS Project, Jira, Asana); understanding of project governance and change control; exposure to IT service delivery environments; basic understanding of contracts and SLAs.