About the Role / About the Job:
The procurement team is looking for a professional who will be responsible for procuring materials in accordance with the company’s standards, ensuring the right quality, price, and timing. The individual will devise strategies for the procurement of raw materials, monitor market price trends, and supervise the efficient management and use of materials.
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Key Responsibilities:
- Plan for material procurement based on reorder levels or MRP provided by the planning department (quarterly/monthly).
- Ensure RFQs are sent to approved vendors as per requirements.
- Provide advice on comparison studies of quotations to relevant officers.
- Negotiate with suppliers whenever necessary.
- Devise and monitor inventory control on a monthly basis.
- Monitor shipment tracker within the ERP system.
- Ensure purchase orders (POs) are raised in line with the Authority matrix/KPI and reach suppliers on time.
- Plan and initiate cost reduction for raw materials and services.
- Manage existing vendors and develop alternate vendors in accordance with internal procurement manuals.
- Ensure all matched documents (GRN, ERP documents, and supplier invoices) are submitted to finance for timely payment.
- Optimize inventory in coordination with Planning/S&M.
- Ensure that purchase officers/engineers meet job requirements as per set standards.
- Ensure timely delivery of materials to the manufacturing plant and monitor supplier performance.
- Ensure consumption of aging materials (over 3 months old) is done timely.
- Ensure that the team meets targets and KPIs.
- Assess and review team performance on a monthly basis.
- Conduct annual vendor grading and audits to evaluate suppliers' capabilities.
- Coordinate effectively with stores regarding quality and packaging conditions.
- Liaise with logistics for timely clearance and arrival of materials.
- Collaborate with QC Operations and production.
- Consolidate Monthly MIS Reports.
Key Deliverables:
- Efficient planning, execution, and reporting of purchased materials to meet manufacturing needs.
- Effective vendor management, negotiation, and procurement strategy implementation.
- Regular audits and vendor grading to maintain high standards of supplier performance.
Qualifications:
- Degree in Engineering or Bachelor's in Accounting.
- Desired: CIPS or any relevant postgraduate diploma in procurement is a strong advantage.
Skills and Knowledge:
- Strong people management and interpersonal skills.
- Excellent negotiation and vendor management capabilities.
- Good skills in budget planning and analytical processes.
- In-depth product knowledge of cables and raw materials.
- Familiarity with the procurement process and its value chain.
Experience:
- 3 to 5 years of experience in procurement is required.
Business Understanding:
- Proficient knowledge of ERP systems.
- Understanding of procurement procedures and International Commercial (INCO) terms.
- Knowledge of tendering and e-procurement practices.
This role is integral to ensuring that procurement processes contribute to the company's operational efficiency and cost-effectiveness.
