About the role:
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This role is responsible for drafting, reviewing, and managing contracts to ensure compliance with company policies and legal standards. You will support cross-functional teams, conduct risk assessments, and contribute to the continuous improvement of contract management processes.
Accountabilities:
- Draft, review, and edit contracts using the contract management/builder system and/or Oracle ERP to ensure alignment with legal, regulatory, and operational standards.
- Edit live contracts to incorporate new legal advice, operational changes, or stakeholder feedback, ensuring version control and audit readiness.
- Conduct risk assessments for high-impact scopes such as IT systems affecting passenger experience or safety equipment with regulatory implications.
- Recommend mitigation strategies to user departments, especially for contracts involving critical airport infrastructure like baggage handling systems, airfield maintenance, and security systems.
- Coordinate with Legal, Finance, and Procurement to resolve contract-related inquiries and ensure smooth execution.
- Support company initiatives such as ERP Transformation Program and the Target Operating Model (TOM), contributing to strategic contracts and procurement transformation and contract governance.
- Analyze existing contracts for completeness, accuracy, and compliance, particularly in categories with high airport-specific spend like FM, Security, and Construction.
- Perform quality assurance reviews before execution to maintain consistency with MATAR’s standards and regulatory obligations.
- Monitor documentation for contracts in major categories such as FM, IT, and Security to avoid delays in execution or renewals.
- Generate reports on expiring agreements and coordinate with stakeholders for timely renewal or closure.
- Assist line manager in negotiations with vendors and clients to finalize contracts that favor company’s operational and financial interests.
- Develop and update standard agreements and templates in collaboration with the Contracts Manager and company Legal.
- Facilitate contract renewals and extensions using standardized formats to streamline workflows and reduce cycle times.
- Incorporate industry best practices and escalate complex issues to the Contracts Manager for resolution.
- Perform other department duties related to his/her position as directed by the Head of the Department.
About you:
- High School Qualification / Vocational Qualification / Diploma with minimum 7 years of job-related experience.
- Bachelor's Degree or Equivalent with Minimum 6 years of job-related experience.
Essential
- Experience in contracts preparation and administration.
- Knowledge and experience of procurement process and procedure.
- Proficiency in Contracts Management Software.
- Ability to identify and address contract compliance issues.
- Command of English language.
- Financial acumen.
- Attention to detail.
Preferred
- Experience working in cross-functional teams (e.g., legal, finance, procurement).
- Familiarity with contract negotiation techniques and vendor/client engagement.
- Knowledge of relevant laws and regulations affecting contract terms.
- Ability to analyze and improve contract management processes.
