Accountant (Sales)

About the Role
The Accountant (Sales) plays a key role in managing high volume customer billing through the sales division's accounts receivable auto invoicing module. This includes the accurate issuance of hydrocarbon invoices and service bills according to approved contractual terms and corporate policy. The Accountant is responsible for ensuring timely dispatch of invoices, resolving submission issues, and generating sales AR invoices, credit/debit notes, and service invoices based on sales orders and the billing cycle. Additionally, they manage accounts receivable to safeguard revenue streams and contribute to informed decision-making, ensuring precise financial records and robust internal controls to support operational success.

Job Specific Accountabilities
Sales Transaction Processing and Validation

• Ensure accurate invoicing in SAP for hydrocarbon products and services, resolving issues like cost estimates and pricing errors.
• Process sales orders and delivery transactions with high accuracy in financial entries.
• Submit invoices related to respective Sales Managers on time for all products.
• Collaborate closely with the Controller and Sales Accounting to complete all invoice processing for AR finance closing periods.
• Generate monthly invoices on the 15th and 31st for Commercial customers and monthly for Government customers.
• Assist with internal and external audits, providing necessary billing reports and scanned delivery copies.
• Monitor and reconcile discrepancies in sales data to maintain financial integrity.
• Collaborate with the sales team for correct sales transaction recording.
• Ensure compliance with accounting standards and procedures.
• Perform additional tasks such as document scanning, archiving, filing, and preparing reports.

Internal Controls and Revenue Safeguarding

• Develop and implement internal controls for safeguarding AR revenue streams.
• Conduct regular audits to identify and rectify AR invoice discrepancies.
• Maintain documentation of control processes, updating as necessary.
• Ensure adherence to internal control policies with the finance team.
• Provide recommendations to improve financial control mechanisms.

Integration of Sales Data

• Ensure seamless integration of sales invoice data into the financial system, resolving any integration issues with IT and finance.
• Maintain accurate records of sales invoices in the financial system.
• Generate regular billing reports on sales data integration status.

Invoices Uploading Sales Performance Tracking Report

• Prepare detailed performance reports tracking key performance indicators for invoice uploads.
• Analyze sales data for strategic decision-making regarding invoice upload challenges.
• Collaborate with the sales team to refine strategies based on performance data.
• Present performance tracking reports to management and stakeholders.
• Maintain a database of historical performance data for trend analysis.

Customer Invoicing and Billing Operations

• Establish standards for consistency in the invoicing process.
• Ensure timely submission of invoices to sales managers and departments.
• Supervise processing and timely completion of invoice issuance.
• Coordinate updates of product prices in the system with the sales team.
• Collaborate with depots and airports for timely receipt of PDNs, LDNs, and delivery receipts.

Compliance with Sales Financial Regulations and Standards

• Conduct periodic audits of sales transactions and AR invoices with the ICFR team.
• Coordinate with external auditors during annual audits, providing necessary documentation.
• Develop and implement internal controls to prevent fraud and ensure compliance with financial regulations.
• Respond promptly to inquiries regarding billing discrepancies and payment terms.
• Assist the sales team in resolving disputes of AR invoices, maintaining logs of inquiries and ensuring timely resolution.
• Provide customers with regular account statements to maintain transparency.

Sales Financial Planning and Analysis

• Prepare detailed sales billing reports and financial analyses of outstanding AR balances to support decision-making.
• Monitor sales performance against targets, identifying trends and areas for improvement.
• Collaborate with finance to reconcile sales data with overall financial statements related to AR billing balance.

Minimum Qualifications

• Bachelor’s degree in accounting, business administration, commercial, or a related field.

Minimum Experience, Knowledge & Skills

• 6 years of experience in accounting in a similar environment.
• Knowledge of SAP and Ariba system business workflows and accounting management standards.
• Strong attention to detail and adherence to policy guidelines.
• Innovative and conceptual thinking abilities.
• Understanding of the company's business objectives and regional regulations.
• Effective communication skills.
• Proficiency in timely revenue recording and detail invoice management.
• Ability to prepare necessary entries for cost reallocation within the company.
• Capable of handling transaction postings and maintaining accounting records.
• Skills in addressing and resolving sales invoice discrepancies and customer inquiries.
• Competence in maintaining trade receivables ledgers related to sales activities.