Business Analyst - Pre-procurement

About the Job:
The company is seeking a Business Analyst specialized in pre-procurement to join our team. The successful candidate will play a crucial role in managing the pre-procurement lifecycle of IT projects, ensuring effective coordination among stakeholders and readiness prior to vendor contract signing and Purchase Order (PO) issuance. This position requires recent experience in UAE-based banks.

Location: Umm Al Quwain, United Arab Emirates (On-site)
Work Conditions: Full-time

Responsibilities:

• Requirements & BRD Management:

  • Collect, review, and validate Business Requirement Documents (BRDs) across various departments.
  • Ensure requirements are complete, consistent, and aligned with business objectives.
  • Identify dependencies, overlaps, and potential conflicts across initiatives.

• Stakeholder Coordination:

  • Act as the central liaison between business units, IT teams, risk & compliance, procurement & finance, and external vendors.
  • Facilitate meetings, workshops, and requirement clarification sessions.

• Vendor Engagement Support:

  • Assist in the preparation of Request for Proposal (RFP), Request for Information (RFI), and Request for Quotation (RFQ) documents.
  • Coordinate vendor communications, demos, and clarifications.
  • Support evaluation of vendor proposals for functional and technical alignment.

• Risk & Compliance Alignment:

  • Ensure adherence to internal policies and regulatory requirements.
  • Coordinate with Risk and Compliance teams for necessary approvals.
  • Identify and track risks during the pre-contract phase.

• Governance & Documentation:

  • Maintain comprehensive documentation including BRDs, meeting minutes, evaluation reports, and approval trackers.
  • Ensure audit readiness and proper record-keeping.

• Pre-Contract Process Management:

  • Manage the workflow from requirement initiation through vendor evaluation, internal approvals, and contract readiness.
  • Ensure all conditions are met prior to contract signing and PO issuance.

Deliverables:

• Validated and consolidated BRDs.
• RFP/RFI/RFQ documentation.
• Vendor evaluation and comparison reports.
• Stakeholder communication and status reports.
• Pre-contract readiness and approval documentation.

Candidate Requirements:

1. Qualifications: Bachelor's degree in IT, Business Administration, Finance, or related field.
2. Experience: Minimum 5-7 years of experience in banking IT projects, retail banking & operations, and business/IT analysis; proven experience in pre-procurement and vendor engagement phases; managing multiple stakeholders.
3. Skills:
   • Strong knowledge of banking systems and IT project lifecycle.
   • Expertise in BRD development and requirement management.
   • Understanding of procurement and vendor management processes.
   • Familiarity with UAE banking regulations and compliance.
   • Excellent communication and stakeholder management skills.
   • Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).
4. Certifications (Preferred): PMP / Prince2, ITIL.

Language Requirements: Not specified.